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How to Manage Deductions

Confido processes your checks and backups for a seamless deductions process. To better understand the workflow see below: 

  1. Click Accounting on the left hand nav
  2. Select Cash Application
  3. Click Unapplied under Check Status to view your open checks
  4. Navigate to the check you want to work on 
  5. Click the View Check [->] and the check will open in a new tab
  6. To review or edit a specific deduction filter by Deduction under Type in the line item box  Click on the [→] under View on the specific deduction line
    1. Note: To view this in a larger screen click Expand
  7. The line item the details with populate in the box above
  8. The PDF will switch to the Backup if processed, you can navigate back to the Check at anytime if needed  
    1. Note: You can modify the visible fields for deductions here 
        1. Type: Deduction
        2. Net Amount  
        3. Invoice Number 
        4. Approval Status
          1. To set approval workflows click here
        5. Deduction Status
          1. To customize status click here 
        6. Should this post to a clearing account? Y/N
        7. Reason 
        8. GL Account 
          1. To map reasons to GL accounts click here
        9. Backup: If backup has been processed it will show as a tab 
  1. To take additional action on a deduction click the [...] in the upper right hand corner
    1. Screenshot 2025-04-30 at 2.49.10 PMAdd Below: Add additional deduction Line 
    2. Delete: Remove deduction line
    3. Merge: Combine with other deduction line
    4. Comment: Communicate with another user on this deduction 
    5. Upload Backup: If backup has not been processed or submitted you can manually upload 
    6. Delete Backup: If backup is incorrect or should be removed 
    7. Split Deduction: Click here to learn more
      1. Note: If a split deduction is recognized on the backup we will extract it as such, otherwise you can manually split
    8. View Deduction: Open deduction in new window

Screenshot 2025-04-30 at 6.35.32 PM

  1. Once the deduction has been reviewed you can
    1. Save: This will move it to the Reviewed status 
    2. Move to Clearing: This will move it the clearing account (if enabled)
  2. To report on deductions learn more here